Native, Seamless Email Integration
Stop switching between apps just to send a quote
In the fast-paced rental industry, client communication needs to be instant, professional and fully documented. Hunting through personal inboxes or forwarding PDF quotes back and forth wastes valuable time and creates dangerous blind spots across your team.
HireHop integrates directly with your existing email server — whether you use Gmail, Microsoft 365 or custom SMTP — allowing you to send professional quotes, contracts and delivery notes directly from inside your workflow, with full tracking and audit trails.
Send via Your Own Domain
Connect Gmail, Office 365, or SMTP so every quote and invoice arrives directly from your actual company email address.
Automated PDF Attachments
Instantly generate and attach beautiful, customised PDF proposals, job sheets or equipment manifests in a single click.
Full Communication Audit Trail
See exactly who sent what, track open statuses, and log every client email directly against the job record.
Connected client communication
Explore how HireHop unifies client correspondence, document delivery and team visibility across every rental job.
OAuth & SMTP Integration
Connect Google Workspace, Microsoft 365, or private mail servers with enterprise-grade OAuth 2.0 authentication. Avoid landing in client spam folders by dispatching emails directly through your own domain.
Ensuring maximum deliverability, domain authority and professional branding on every outgoing document, your communications stay secure without relying on third-party relay servers.
Custom HTML Emails & PDF Delivery
Deliver beautifully styled HTML emails paired with automatically generated PDF proposals, contracts and manifests. HireHop gives you complete freedom to design custom email layouts incorporating your brand colours, logos and footers.
Pair styled messages with dynamic PDF attachments to ensure every document delivered to your client looks sleek, professional, and perfectly aligned with your corporate identity.
Dynamic, Data-Driven Email Editor
Turn lengthy client communications into an instant two-click workflow. Whether emailing directly from a Job, Project or Contact page, HireHop automatically contextualises the message, populating job names, client details, pricing and dates without manual entry.
Maintain complete accuracy with intelligent fallback tokens for missing fields, saving your team time while eliminating costly copy-paste errors across every booking.
Built-In Digital Signatures
Accelerate contract approvals with embedded digital signature support. Send rental agreements, terms of hire, and delivery sign-offs directly to your client’s inbox for instant digital signing on any mobile device or desktop.
Once signed, executed agreements automatically attach to the active job file, triggering instant status updates and notifying your operations team that gear is cleared for prep.
Ready to streamline your client communications?
Connect your mail server in minutes and start sending beautifully branded, automated quotes and contracts today.